Category Archives: Building Business Systems

Tips to Improve the Hiring Process

Tips to Improve the Hiring Process

Tips to Hire EmployeesDoes your business have an induction plan for new employees? Induction plans help ensure that new hires start off on a productive and positive note.

Here are some points to consider as you develop an induction plan for your business:

1)      Identify key current employees to provide hands on training to the new hire. It will take extra time and resources to properly train the new employee, so this must be accounted for.

2)     Create a checklist of essential items.

  •         Computer
  •         Email account setup
  •         Locker
  •         Uniform, phone, supplies
  •         Clean desk
  •         Clean truck

3)      Give the new hire access to training items, safety rules, passwords and keys.

If your business doesn’t have a formal process now for new hires, consider starting a system for this process. Don’t worry if it’s not perfect from the start, it can easily be reviewed and changed as your business evolves.

Building a Business System for Freedom & Profit

Building a Business System for Freedom & Profit

Are there certain parts of your business that you feel have to be done by you – the business owner?

Are there bottlenecks in your business because you – the business owner – aren’t able to accomplish certain tasks in a timely manner?

Are these bottlenecks in the areas of your business that you – the business owner – hates to do?

If you can relate to any of the above questions, there may be a lot of freedom and profit available from successfully implementing a system to help the situation.

Let’s review some excuses for and solutions for implementing change:

1) I am not ready or willing to give up control of this task

Let’s face it, most small business owners are control freaks – and for good reason. Until you are willing to give up control you will never get the freedom from the task. To make it easier to give up control, you can design the system to be the way you perform the task yourself.  Although the system will be used by others, as the designer, you can create the system the way you want. By approaching giving up a task this way, it makes it easier to give up control.

2) It’s too overwhelming and I don’t know where to start

The key is to break the tasks down into small pieces. Pick an easy task and create a system for the particular task. Just take a pen and paper and write down each step in performing the task as you do the task yourself.  To make sure you have not missed anything, have someone else try and use the system while you supervise. Even though it takes an extra investment of time up front, once you have completed the system, you’ll have the freedom to delegate the task whenever you like.

3) I tried it before and it didn’t work – there were too many mistakes

This could have happened for a number of reasons, but the most common is a ‘perfectionist’ expectation of the business owner. You delegated a task and it was not done as well as you can do it. You decided you are better off just doing it yourself. Mistakes cost money and you can’t afford them.

I had the perfectionist expectation myself until a ‘master systematizer’ explained to me, ‘Be happy if they can do it 80% as well as you can at first and tickle them up toward 100%’.

Put the proper effort into the system creation and pick a task that won’t ‘sell the farm’ if there is a mistake made. It is important to embrace failure as part of learning. Controlled failure. Think of it as ‘failing forward’.

In summary, the motivation for system building is this:   If you can build a system to delegate the tasks that you hate doing  and these tasks are causing bottlenecks too – your reward will be more freedom and more profit!